Privacy Policy
Last updated: 4 November 2026
1. Who we are
YAGNA Classical Dance Festival is jointly organised and presented by:
- Vyshnavam Natyakalagriham - Artistic Directors: Dr. Anandhu Anilkumar and Arathy Anilkumar.
- Natyasatvaa Kalaa Kendra - Artistic Director: Dhanya S. Menon.
The organisers are responsible for managing personal information collected in connection with festival registrations, competition participation, ticket bookings and general enquiries.
For all privacy-related enquiries, you may contact us at yagadancefest@gmail.com.
2. Data We Collect
- Competition registration: full name, email address, mobile phone number, date of birth, age category, Aadhaar, optional dance institution or guru name, token number, and parent or guardian details for participants under 18.
- Audition materials: Round 1 audition video recordings (2–3 minutes) and recorded music tracks sent by email.
- Show ticket bookings: name, email address, mobile phone number and ticket quantity.
- Contact enquiries: name, email address, subject line and message content sent through the contact form.
- Technical data: basic server access logs (such as IP address and browser type), kept for site security and uptime by the hosting provider.
3. How We Use Your Data
Your personal data is used solely for legitimate, festival-related purposes:
- To verify eligibility and accurate age categorisation for the Bharatanatyam Competition.
- To generate and transmit official token numbers, audition schedules and participant-related instructions to registered mobile numbers and email addresses.
- To evaluate Round 1 video submissions and coordinate subsequent offline audition rounds.
- To communicate selection results, competition updates and important announcements to participants and their parents or guardians.
- To coordinate participant registration, attendance, stage arrangements and event-related logistics.
- To process event bookings, maintain ticket records and issue booking confirmations and receipts.
- To respond to queries and provide essential safety, venue, travel-related and scheduling information.
- To coordinate with judges, guest artistes, performers and the organising team for the smooth conduct of festival activities.
- To maintain competition records, evaluation details, results and award-related information.
- To document and celebrate festival milestones through photographs, videos and other recordings, with appropriate consent.
- To maintain necessary administrative, financial and statutory records relating to the festival.
- To address complaints, resolve booking or registration issues and respond to requests from participants, parents or ticket holders.
4. Children's Data and Guardian Consent
For participants below 18 years of age:
- Registration must be completed with the involvement and consent of a parent or legal guardian.
- Parent or guardian contact details must be provided wherever required.
- Information relating to minor participants will be accessed only by authorised personnel for relevant festival responsibilities.
- Judges will be provided access to audition materials and participant information necessary for evaluation, rather than unrelated personal contact details.
- We do not knowingly use children's personal information for behavioural profiling or targeted advertising.
Parents or legal guardians may contact the festival organisers regarding the collection, use or deletion of their child's personal information.
5. Legal Basis for Processing
We collect and process personal information based on the consent provided by participants, parents or legal guardians at the time of registration, ticket booking or submission of an enquiry. Such information is used for administering competition participation, managing ticket bookings, coordinating festival activities and fulfilling necessary administrative responsibilities.
Separate consent will be obtained wherever personal information, photographs or video recordings are intended to be used for promotional or publicity purposes.
6. Data Sharing & Third Parties
YAGNA does not sell, rent or trade personal information. Personal information may be shared, only to the extent necessary, with the following:
- Festival Directors and Organising Committee: for registration management, participant communication, administration and event coordination.
- Judging Panel: for reviewing audition submissions, evaluating performances and conducting the competition.
- Technology and Website Service Providers: such as Vercel for website hosting and other service providers involved in managing registrations and communications.
Such third parties may process personal information in accordance with their respective privacy policies and applicable terms.
7. Consent and Use of Personal Data
By submitting a registration form, booking tickets or contacting the organisers, individuals provide the information necessary for the requested festival-related service.
Where consent is required, it will be obtained for the relevant purpose.
For participants below 18 years of age, consent must be provided by a parent or legal guardian.
Consent for competition participation, use of audition material for evaluation, and use of photographs or recordings for promotional purposes will be treated as separate matters wherever applicable.
8. Payment Data
Ticket payments are not processed through a third-party payment gateway. Payment is made by scanning a UPI QR code that is sent to you in your booking confirmation email.
Sensitive payment credentials, including card numbers, UPI PINs, banking passwords and other authentication details, are never collected or stored by YAGNA or on YAGNA's website servers.
YAGNA may receive transaction references, payment status and booking confirmation details required for ticket administration and reconciliation.
9. Storage and Retention
Personal data and submitted performance videos are retained for as long as necessary to complete the festival, finalise results and awards, and fulfil administrative and record-keeping requirements. Once these purposes have been fulfilled, information that is no longer required will be securely deleted. Certain records may be retained for a longer period where necessary for legal, financial or administrative purposes.
10. Security Measures
We take appropriate measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure. These include secure HTTPS transmission through our website and restricted access to personal information by authorised personnel involved in festival administration.
11. Your Rights & Grievance Redressal
Participants, parents or legal guardians, and ticket holders may contact the festival organisers to request access to, correction of or deletion of their personal information, or to withdraw consent previously provided, subject to applicable legal and record-keeping requirements.
For any privacy-related requests or grievances, please contact the Festival Directors at yagadancefest@gmail.com. All requests will be reviewed and addressed within a reasonable period.
12. Cookies & Analytics
This website does not use tracking cookies, cross-site trackers, or third-party marketing beacons. Essential temporary session data is used solely to maintain user form inputs.
13. Changes to this Policy
We may update this Privacy Policy from time to time. Any revisions will be published on this page with an updated “Last updated” timestamp.
14. Contact Information
If you have any questions regarding this Privacy Policy or our data handling practices, or grievances concerning the handling of personal information, please feel free to write to us at yagadancefest@gmail.com.